there are a myriad of things to worry about when fulfilling a government contract….
your software’s capabilities shouldn’t be one of them.
From small parts contractors to major airline manufacturers, we’ve got you covered.
Manage every aspect of the contract and give the government exactly what they need,
when they need it.
Synergy Resources is committed to providing the business tools that Aerospace and Defense (A&D) manufacturers need to streamline production, improve customer service, and increase profitability. We understand that A&D manufacturers want more than just a superior production and scheduling system to meet their complex business requirements. To manage program and contract demands, you need affordable software and professional services that provide a competitive edge.
Project Management allows you to maintain contracts and associated Contract Line Item Numbers (CLIN’s). You can also set up Terms and Conditions and establish multi-type, multi-year indirect and direct rate codes for project accounting. VISUAL makes it easy to accurately report earned values and assess project risk. With powerful tracking and reporting features, including DD250 reporting, you can manage material and inventory, monitor cash flow, compute overhead, and accumulate labor, all by project or contract. Project Management enables your company to effectively control the complete project lifecycle and ensure on-time product delivery.
WORK BREAKDOWN STRUCTURE (WBS)
VISUAL Enterprise Aerospace & Defense offers a comprehensive Work Breakdown Structure (WBS) that allows you to build the hierarchical definition of your contract reporting elements and capture costs from engineering, procurement, production, inventory, and other activities against the WBS elements in real-time. Flexible reporting not only complies with contractual requirements, it also puts you in control of material, labor, and other cost elements daily, by billing period, and throughout the life of the contract.
The WBS-based tools allow you to track multi-year rates and budgets, re-apply retro-calculated burdens, and track multiple contracts. The system’s inherent job-oriented structure allows you to run MRP by contract and maintain detailed audit trails and complete traceability records. Using WBS, you can link information directly to the Manufacturing Window®. You can also export data to or import data from project management tools, such as Microsoft® Project or Scitor’s PS8™, which enables you to perform detailed scheduling and analysis.
The Project Summary Window offers real-time data to help you track project performance, monitor costs, and plan schedules. It provides project variances and includes contract cost-to-complete information. By synchronizing with the WBS, the system allows you to plan detailed cost categories (labor resources) by either skill or person. And, with the Compliance Reporting features, you can view high-level summary data, as well as line item details, and format reports to meet government and customer requirements.
You can easily manage budgets for proposals and contracts with VISUAL’s Project Costing. Effective work tools help you calculate direct rates, overhead rates, and other direct costs. VISUAL’s integrated, intuitive design eliminates redundant data entry by allowing you to easily copy proposed budgets into program Work Orders and expand them into relevant milestones. Integration with Financials allows you to map month-end postings directly to Project Subledger and General Ledger accounts.
With Project Costing, you can successfully develop delivery schedules, manage contract-specific accounting, and perform budget and retro-burden adjustments. Project managers can easily view accurate project cost estimates and make informed decisions.
INVENTORY CONTROL BY PROJECT
Inventory Control by Project allows you to easily track material and costs on a per project basis. It automates the process of tracking parts by automatically adjusting inventory whenever you create a transaction involving a part. The Material Planning window provides an online, in-depth, time-phased, netting evaluation of your complete supply and demand situation. You can assign inventory to project warehouses to preserve project assets. The system offers flexible rules for sharing and transferring inventory across projects and is MMAS-compliant.
Infor ERP VISUAL Enterprise for Project-Based Manufacturers and Aerospace & Defense is a long range project planning, budgeting, execution, and financials tool. It is a very unique offering in that it provides very strong functionality in all three areas important to Project-based manufacturing companies and government contractors: Project/Program Management, Manufacturing and Financials, all in one integrated system from one software vendor!
VISUAL Projects / Aerospace & Defense includes:
➢ Contract Management and Administration
➢ Program Management
➢ Bid and Proposal Support
➢ Project Planning and Control
➢ Integrated Work Breakdown Structure
➢ Microsoft™ Project Integration
➢ Material Management and Accounting by Project
➢ Advanced Overhead and Burdening Support
➢ Reporting and Analysis
➢ Earned Value Management
➢ Project Estimate to Complete
➢ Revenue Recognition
This application allows you to precisely track all project data and manage costing, materials, resources, and suppliers. At a project level, you can quickly access engineering, shop floor, accounting, purchasing, and shipping information. VISUAL Enterprise – Projects/A&D ensures system and data integrity so that you can deliver products on time and to strict specifications. You can also track the progress of the various milestones within a project through VISUAL Enterprise – Projects/A&D Work Breakdown Structures (WBS). A WBS can be a concrete deliverable, such as the manufacture of a certain product, or can be a process, such as project management.
Overview of Project Components and Relationships
Because Project functionality is interwoven with standard VISUAL Enterprise functionality for discrete manufacturers, it is important to see that all areas – Projects/Contracts/Programs are tightly integrated to Manufacturing Bills of Material and Routings (Engineering Masters and work orders), and the financials (revenue recognition) in a single system. The figure below shows an overview of this integration.
Use the Project Window to establish the reporting structure of your contract or project. Projects represent contracts or any other work initiatives you need to manage, such as capital improvements, research and development, or product builds. Use Work Breakdown Structures (WBSs) to break projects into manageable components. You can then break WBS elements into their lowest level for cost accumulation.
Customer orders represent “Contracts” and the individual lines on each customer order represent Contract Line Item Numbers (CLINs). As VISUAL’s planning system converts demand into supply, VISUAL maintains the project, WBS, and task links throughout the system.
➢ Links inventory transactions to projects to ensure proper asset management and control
➢ Establishes Project warehouses to maintain inventory by project.
Linking work orders and purchase orders to projects allows you to directly link labor and material purchases to those Projects and to VISUAL’s integrated Project Accounting System. In addition, you can charge labor or purchased goods directly to projects outside the formal planning system. The diagram below shows the cost flow from manufacturing and purchasing:
Use the Project Summary Window or the budget tabs in the Project window to develop the project budget. The project manager can also use the Project Summary window to view actual project costs and use VISUAL’s Earned Value Management Tools to determine the project’s progress against plan. The diagram below illustrates the overall flow of information within VISUAL’s Project environment:
Mixed Mode Accounting: Project vs. Non-Project
In a non-project environment, general accounting traces the following path:
- Purchase material to inventory
- Issue material to Work in Process
- Transfer finished product into finished goods inventory
- Upon shipment, VISUAL transfers the costs from Finished Goods into Cost of Goods Sold.
At this point, you bill the customer and VISUAL recognizes the revenue. Within a project environment, the accounting rules are different: When you bring material to a project—regardless of whether that material physically sits in project inventory or you issue it to a project work order—VISUAL typically assigns the costs to Project work in process. For internal company projects, these costs may go directly to an expense account. When you ship goods against a project, VISUAL may or may not trigger a billing and/or revenue recognition event and simultaneous booking to cost of goods sold. While the G/L accounts used and the flow of costs within VISUAL differs for projects and non-projects, the rates and application of overhead/burden calculations are consistent throughout the system.
Overhead calculations for the commercial or non-project side of your business are correctly processed via mappings to a project type that you mark as being Commercial. Even if all of your business is project oriented, you may purchase material to common inventory and then issue to projects as you need. Spare parts you want to keep on-hand after project completion can be handled in the same manner.